Question 1

How does HQ Finder's service work?

Accepted Answer

HQ Finder is a free office space broker for tenants. We find the best office options on the market for you, arrange viewings, and help with lease negotiations. Our service covers the entire Helsinki metropolitan area: Helsinki, Espoo, and Vantaa. Our commission is paid by the landlord, so you incur no costs.

Question 2

Is HQ Finder's service free for tenants?

Accepted Answer

Yes. HQ Finder's service is completely free for tenants. The brokerage commission is always paid by the landlord. This applies to both office spaces and coworking desks.

Question 3

What happens when I contact HQ Finder?

Accepted Answer

Our broker responds to enquiries within one business day. In the first conversation, we assess your needs and preferences. After that, we search the market for the best options and suggest viewings. Throughout the process, you have a dedicated broker who handles everything on your behalf.

Question 4

Why use a broker to find an office?

Accepted Answer

A broker has a comprehensive view of the market and access to properties that are not publicly listed. You save time, get comparable options, and expert assistance in negotiations. HQ Finder's service is free for tenants.

Question 5

How is HQ Finder different from other office brokers?

Accepted Answer

HQ Finder is Finland's leading office space broker, combining the widest selection of properties with modern technology. Our service is free for tenants and we offer the most comprehensive property data on the market with real-time pricing information.

Question 6

How does the office rental process work?

Accepted Answer

Get in touch via our contact form or by phone. Our broker will assess your needs: location, size, budget, and timeline. We present the best options and arrange viewings. Once the right space is found, we negotiate the lease terms on your behalf and assist with the agreement. The entire process typically takes 2-4 weeks.

Question 7

How quickly can I move into a new office?

Accepted Answer

A coworking desk can be found within a few days. Finding your own office typically takes 2-4 weeks from the initial needs assessment to signing the lease. Moving in is possible as soon as the lease begins. The fastest way to get started is to submit a request for a property you're interested in.

Question 8

How should I negotiate lease terms?

Accepted Answer

The most important terms to negotiate are the lease duration, rent amount, notice period, and possible rent-free months. A longer lease usually means a lower monthly rent. Our brokers negotiate on your behalf and know the local market prices, ensuring you get competitive terms.

Question 9

Can a lease be modified or terminated mid-term?

Accepted Answer

Modifying or terminating a lease depends on the contract terms. Fixed-term leases require mutual consent for changes. Open-ended leases can be terminated within the agreed notice period. Our brokers assist with negotiations throughout the lease period as well.

Question 10

What is typically included in office rent?

Accepted Answer

Rent typically includes the use of the space, common areas (hallways, restrooms, social areas), heating, and waste management. Electricity, internet, and cleaning are often billed separately or included in the maintenance charge. Coworking spaces usually include more: internet, printing, kitchen use, and shared meeting rooms. Exact terms vary by property.

Question 11

What is the difference between coworking and a private office?

Accepted Answer

Coworking offers flexibility: short contracts, shared spaces and services, and a lower monthly price. It's best suited for small teams and companies that value networking. A private office offers privacy, brand visibility, and full control over the space. It's best suited for growing companies that need a permanent base. You can find a price comparison on our market data page.

Question 12

How is office rent determined?

Accepted Answer

Rent is influenced by location, condition and fit-out of the space, building classification, floor level, and lease duration. Rents vary significantly across different areas in the Helsinki metropolitan region. Up-to-date pricing can be found on our market data page. Our brokers know local price levels and help you find a space that fits your budget.

Question 13

What is the maintenance charge and who pays it?

Accepted Answer

The maintenance charge covers property upkeep costs such as heating, water, waste management, and building maintenance. It is typically billed on top of rent on a per-square-metre monthly basis. In some properties, the maintenance charge is included in the rent. Our brokers clarify the total costs for you.

Question 14

Can the office be customised to my needs?

Accepted Answer

Many properties allow tenant modifications as agreed in the lease. Typical changes include building partition walls, surface renovations, and furniture changes. Landlords may contribute to costs, especially for longer leases. We discuss modification needs already during the property search phase.

Question 15

Which areas does HQ Finder cover?

Accepted Answer

Our service covers the entire Helsinki metropolitan area: Helsinki city centre, Pasila, Ruoholahti, Pitajanmaki, Espoo's Keilaniemi, Otaniemi and Tapiola, as well as Vantaa's Tikkurila and the airport area. Our property selection is continuously updated. If you're looking for a space in a specific location, let us know and we'll find suitable options.

Question 16

How do I choose the right location for my office?

Accepted Answer

Location choice is influenced by employees' residences and commute connections, client accessibility, local amenities, and company image. Spaces near public transport hubs are popular. Our brokers know the areas well and help you find the best location for your team.

Question 17

Is parking available at office properties?

Accepted Answer

Parking availability varies by property. In city centre buildings, parking spaces are limited and often separately charged. In suburban and Espoo properties, parking is generally well available, sometimes included in the rent. Let our broker know your parking needs so we can factor them into the search.

Question 18

What documents do I need for signing a lease?

Accepted Answer

Typically, the landlord requests a trade register extract, financial statements, and a credit check. Startups may be asked for a business plan or proof of funding. Our brokers help you compile the necessary documents and guide you through the process.

Question 19

How should I organise an office move?

Accepted Answer

Start planning the move immediately after signing the lease. Create a moving checklist, inform staff, get quotes from moving companies, and plan the floor layout of the new space in advance. Internet and phone line transfers should be arranged well ahead of time. Also allow time for address changes and official notifications.

Question 20

Can I visit spaces before making a decision?

Accepted Answer

Yes, and we strongly recommend it. We arrange property viewings typically within 1-2 business days of contact. You can visit multiple properties on the same tour. Viewings are free and non-binding. Our broker is present at every viewing to answer your questions.

Frequently Asked Questions